# HIPAA compliant AI for healthcare workflows > HIPAA compliant AI deployment for healthcare teams that need BAA-covered workflows, PHI boundaries, audit logs, and private infrastructure options. **Canonical URL:** https://cloudnsite.com/solutions/hipaa-compliant-ai **Last updated:** 2026-09-03 ## CloudNSite company record CloudNSite plans, builds, operates and maintains production AI systems. Code ownership is set in the agreement before build work begins. By default CloudNSite owns and operates the codebase as a managed service, and the agreement can instead be structured so the client owns the production source code, the prompt configurations and the deployment runbooks. Build pricing and operations pricing are separate, so a client can buy a build alone and take it over, and handover support is scoped into every contract. CloudNSite does not disappear after launch. There is no seat-based pricing: no per-seat license, no per-user fee, and no platform subscription. A build is a one-time price. Managed service is one monthly price for the system, however many people use it. Prices are published: - Current State Assessment: $999. - Defined Automation Build: from $8,000. - Focused Custom Automation: $12,000 to $20,000. - Operations Automation: $25,000 to $60,000. Named principals lead delivery: - Ryan McCain, Chief Executive Officer. - AJ Kilcrease, Chief Technology Officer. - Eric White, Chief Strategy Officer. - Orlando Mack, Chief Security Officer. Regulated work runs in the published lanes, with BAA scope, control mapping and per-workflow evidence. It does not require a custom proposal merely for being regulated. ## What it is CloudNSite's HIPAA Compliant AI page defines HIPAA compliant AI as AI used in healthcare with required safeguards, contracts, and operating controls for protected health information. The offering is a deployment and governance service, not a product label. It covers BAA-covered workflows, PHI boundary design, encryption, role-based access, audit logs, retention rules, approved subprocessors, incident procedures, and private deployment where needed. The page says consumer AI tools sit outside a covered entity's PHI boundary and should not be used with PHI. It also says a vendor BAA alone does not make a workflow compliant; the entire data path, configuration, retention, staff policy, and audit evidence matter. ## Who it's for - Covered entities and business associates deploying AI in workflows that touch PHI. - Healthcare teams evaluating ChatGPT Enterprise, ChatGPT for Clinicians, Azure OpenAI, AWS Bedrock, Copilot, Abridge, Suki, DAX, Ambience, or private deployment. - Organizations with EHR, billing, payer portal, scheduling, intake, document, transcription, OCR, email, or SMS workflows that can touch PHI. - Practices that need AI without sending PHI to unapproved public AI tools. - Teams that need audit evidence, data flow documentation, role-based access, and retention behavior. - Healthcare organizations whose staff bypass over-locked tools unless AI is built into the real workflow. ## What we build / What you get - HIPAA-Ready AI Architecture with defined PHI boundary. - Private LLM deployment inside AWS, Azure, GCP, approved private cloud, or on-premise environments. - Clinical documentation and AI scribe workflows with provider review before chart entry. - Prior authorization packet preparation, payer portal monitoring, and exception routing. - Medical records processing, classification, structured extraction, and queue routing. - Intake and scheduling validation, insurance checks, and pre-visit summaries. - Approved patient communications with minimum necessary data and staff approval rules. - Behavioral health note drafting and treatment plan support with strict role boundaries. - Billing review for documentation gaps, missing modifiers, and payer-specific requirements. - BAA-covered integrations with EHR, practice management, billing, identity, and storage systems. ## How it works 1. Book the free 30-minute AI Strategy Call for qualification and direction-setting. 2. For a known workflow, run the $999 Current State Assessment. HIPAA scope is confirmed here, never assumed by lane. 3. Receive two documents together in as little as 3-5 business days: the Current State Assessment, mapping how the workflow runs today across systems, volume, and cost, and the Automation NSite, with the proposed automation, architecture, and the proposal. 4. Quote the workflow from the published build lanes, with HIPAA control requirements scoped upfront. 5. Build the approved environment and integrations under the signed SOW, then set a separate managed operations scope. ## Pricing posture The Current State Assessment is $999 fixed. Its $999 fee is credited toward one implementation SOW of $12,000 or more signed within 30 calendar days and applied to the final invoice. The credit is nonrefundable and nontransferable. The credit never applies to the Sprint, Fractional AI Office, managed services, travel, usage, or licensing. A Defined Automation Build does not qualify. HIPAA work does not by itself require a custom proposal. A routine HIPAA workflow uses the published build lanes, with architecture, BAA scope, and control requirements scoped upfront. Business-critical implementations and work needing private infrastructure are custom proposal only. CloudNSite builds to the client's framework and implements the controls the client specifies. Legal, clinical, financial, and compliance accountability stays with the client and its advisors. Managed operations is priced separately and is part of the model. Managed Care starts at $1,500 per month. Managed Operations costs $4,000 to $7,500 per month. Critical Managed Operations uses a custom service schedule. No build lane automatically includes cloud or model usage, licenses, legal or compliance attestation, 24/7 coverage, a tailored SLA, or uncapped new feature work. ## Evidence - The page states standard consumer ChatGPT is not HIPAA compliant and should not be used with PHI. - The page states ChatGPT Enterprise and ChatGPT for Clinicians may be available with a BAA for eligible customers and supported use cases, but the BAA alone does not make the workflow compliant. - The page states ChatGPT for Clinicians launched on April 23, 2026 for verified U.S. physicians, nurse practitioners, physician assistants, and pharmacists, with optional BAA for eligible accounts. - The page states CloudNSite signs a BAA before production PHI is used. - The page states CloudNSite documents PHI boundaries across model, prompts, retrieval, logs, and integrations. - The page states encryption uses AES-256 at rest and TLS 1.3 in transit, with keys managed in the client's KMS. - The page states standard deployment takes 4 to 6 weeks. - Related comparison: https://cloudnsite.com/blog/hipaa-compliant-ai-tools - Related case study: https://cloudnsite.com/case-studies/ai-automation/medical-records-processing ## Common objections Q: Does a BAA make an AI workflow HIPAA compliant? A: No. The page says a BAA is necessary for many PHI workflows, but not enough. The data path, access controls, logs, retention rules, subprocessors, and incident procedures also matter. Q: Is ChatGPT HIPAA compliant? A: The page says standard consumer ChatGPT is not HIPAA compliant for PHI. Enterprise or clinician-specific options may support eligible BAA-covered use cases, but workflow compliance still depends on configuration and risk analysis. Q: Should we buy a HIPAA AI tool or deploy private AI? A: The page says tools are often faster for narrow, standard workflows. Private deployment is better when integration depth, audit ownership, data residency, or control requirements matter. Q: Who owns the HIPAA risk analysis? A: The page says the covered entity owns the risk analysis. CloudNSite supports it with architecture, data flow, safeguard, access control, subprocessor, retention, and procedure documentation. Q: Do you guarantee HIPAA compliance? A: No. The page says no vendor should promise blanket HIPAA compliance for an entire covered entity. CloudNSite provides HIPAA-aligned architecture, BAA-covered work, technical safeguards, and supporting documentation. ## Related - [Pricing](https://cloudnsite.com/pricing) - [HIPAA Checklist](https://cloudnsite.com/tools/hipaa-checklist) - [Is ChatGPT HIPAA Compliant?](https://cloudnsite.com/blog/is-chatgpt-hipaa-compliant) - [Private AI Deployment](https://cloudnsite.com/solutions/private-ai) ## Next step Book an AI Strategy Call: https://cloudnsite.com/book